General
Proforma Invoice Generator
Advance estimate before supply, with items, GST and validity.
- 6 templates
- A4 PDF
- Logo & signature upload
- Free & unlimited
Step 1 · Choose a style
Template
6 styles
Step 2 · Fill in details
Seller
Buyer
Document
Items
Line items
Terms
Branding
Images stay on your device and are embedded straight into the PDF.
Business logo
PNG, JPG or WebP · max 2 MB
Signature
Optional · appears above the signature line
Brand logo
Optional · used when you have not uploaded your own
Your business details
Save your name, address, GSTIN, logo and signature once, then reuse them on every format.
Export
Saved as proforma-invoice-PI-001.pdf
Other formats
Live preview
ClassicA4
PROFORMA INVOICE
Your Business Name
Seller
Your Business Name
Shop 12, Market Road, City — 400001
Buyer
Customer Name
| # | Description | HSN/SAC | Qty | Rate | Taxable | GST % |
|---|---|---|---|---|---|---|
| 1 | Item / service | 9983 | 1.00 | ₹1,000.00 | ₹1,000.00 | 18% |
| Taxable value | ₹1,000.00 |
| CGST | ₹90.00 |
| SGST | ₹90.00 |
| Grand total | ₹1,180.00 |
Amount in words: One Thousand One Hundred Eighty Rupees Only
About this format
Why use this generator
A proforma invoice is an advance estimate of what you will charge before goods or services are supplied — widely used for export documentation, customs value indication, and collecting advances from domestic buyers. It looks similar to a commercial invoice but usually states that it is a proforma and is not a demand under GST as a tax invoice. This free proforma invoice generator builds a professional India-ready layout with seller and buyer details, line items, GST estimates and validity so you can share a clear pre-supply document. Under GST, when you actually supply, you generally must issue a proper tax invoice (and follow e-invoicing where applicable); a proforma alone does not replace that compliance step. Fill items and terms, preview live, download A4 PDF.
How to create a proforma invoice
- Open Proforma Invoice and select a professional template.
- Enter parties, proforma number, validity, line items and estimated GST.
- Review the live preview, then download the A4 PDF to send for advance or export paperwork.
Frequently asked questions
Can a proforma invoice replace a GST tax invoice?
Usually no. A proforma is an estimate before supply. Issue a GST tax invoice when supply is made, with the particulars required under GST rules, and follow e-invoicing if you are notified.
When do Indian exporters use a proforma?
Buyers and banks often ask for a proforma to confirm value, Incoterms and goods description before LC or remittance. Confirm documentary requirements with your bank or CHA.
Should I charge GST on a proforma?
You may show estimated tax for clarity, but tax liability and invoice timing follow GST law on the actual supply — verify with your CA for advances and export supplies.
How is proforma different from a quotation?
Quotations emphasise commercial offer and validity. Proformas are often treated as a near-invoice estimate for payment or shipping paperwork. Use the document your counterparty requests.
Is the proforma invoice generator free?
Yes — free online for Indian businesses, unlimited PDFs, no signup. Preview and export are designed to process in your browser.
Keep going
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Disclaimer
This tool creates document templates for personal records and reimbursements. You are responsible for the accuracy of the details you enter and for confirming whether a format meets your employer, GST or tax requirements.
Brand names and styles are used for identification and format familiarity only — Nelstack.com is not affiliated with those brands.